Off-the-shelf tool or a custom build
- An off-the-shelf tool (monthly subscription) works for simple appointments: a hairdresser, a consultation, one service in one slot.
- A custom build pays off when you have your own rules: capacity, equipment, crews, packages, prices that depend on the number of guests or duration.
- With a custom build there is no fee per user or booking, and the data and code are yours.
Features almost every system needs
- A real-time availability calendar that prevents double bookings.
- A mobile-friendly booking form for guests.
- Automatic confirmations and reminders by email or SMS.
- Administration: view, change and cancel bookings, a calendar for the team.
- Price or quote calculation based on the chosen options.
Features that add value
- Online card payment of a deposit.
- A waiting list when a slot is full.
- Connections to Google Calendar, a CRM or accounting.
- A mobile app for staff in the field.
- Occupancy and revenue reports.
On your existing website
A booking system does not need a new website. The booking module can be embedded in your existing site (for example WordPress), and guests do not notice it is a separate system.
What it costs
A simple booking system as a web app starts from €1,800, and a system with payments, several roles and integrations from €4,500. Complex systems with operations, stock and a mobile app for the team start from €9,000. Prices are indicative and exclude VAT, and the hourly rate starts from €35.
How to start
- Write down the rules: what is booked, how many at once, how long, what the price depends on.
- List everyone who uses the system: guests, managers, staff.
- Decide what must be in the first version and what can come later.
- Send it for an estimate and get a price and timeline range before any commitment.